How to overcome challenges around trips and events

We look at the biggest challenges schools face when planning trips and events

Out-of-school trips and in-school activities are moving up the agendas of teachers and admin staff.

Engaging with life outside the classroom is known to be a great way to boost children’s wellbeing and mental health.

We look at the biggest challenges faced by schools when planning trips and events. Read on for our recommendations on how to tackle challenges around trips and events.

Do you plan trips on paper or spreadsheets?

Experienced organisers understand that preparation is all. The single most important piece of prep is to switch to online planning.

Are you still managing your trips using a manual system, like spreadsheets or actual paper? You won’t believe how much time and effort can be saved by switching to our Trips & Events module.

By reducing the stress and headaches associated with trip planning, Trips & Events will make the experiences you deliver more satisfying for your staff and more enjoyable for your pupils.

There isn’t a simple way for parents to make payments

Whilst 89% of parents would choose to make school payments online, many schools still only accept payments via cash or cheque.

Because Trips & Events is fully integrated without easy-to-use SCOPAY payment system, it enables parents to make payments from their smartphones. 

SCOPAY app payment success on phone

Money and permission slips go missing

Every school will have experienced misplacing money envelopes and permission slips from parents at some point.

Teachers love Trips & Events because it automates the grind of organisation. For instance, everyone knows how easy it is for permission slips to go missing between parent and office. Trips & Events moves the entire process of parental consent into a fully-secured system, eliminating much of the drudgery of trip organisation at a stroke.

Schools juggle too many forms of payment

Many administrators waste time dealing with multiple payments – cash, cheques, BACS, etc.

The SCOPAY system that makes payment easy for parents, also simplifies the work of administration, providing staff with a neat, fully-integrated mechanism for gathering and tracking payments.

When you factor in Trips & Events’ integrated audit trails and reporting functions, the advantages of the system are immediately apparent. In fact, you may wonder how you ever managed without it!

More information

Discover how our Trips & Events module will benefit your school, book a free demo, call 02380 016 563 or email

See how user-friendly our software is to manage your payments and admin efficiently.

One of our product experts will show you the system and our parent facing app in a live demonstration and answer any questions you may have.

There’s no obligation and you can ask us anything.

For parents: see link

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