Are there pain points in your current school admin system that drive you to distraction?

There are lots of options on the market to choose from, so how do you select the right system for your school?

Schools often choose us when they realise the functionality and customer support we offer is not always replicated by other providers.

The trusted online payment system for schools.

Does the thought of learning a new system prevent you from switching?

When you join Tucasi, we always assign a training consultant who will understand exactly what you want to do with the system; after all, every school is different.

Training is delivered by people, not videos! This means each session is specifically designed to meet your schools requirements. During your training sessions, you can ask us anything! For example, we were asked to help a school to set up an online pre-loved uniform shop using our Stock Control module.

Over time, there may be occasions when you forget how to do something, or come across a new task you haven’t done yet. That’s where our support team comes in. You can speak to our highly-knowledgeable Customer Support Team whenever you need help. 95% of queries are resolved on the first call, and calls are usually answered in approx. 2 minutes.

Are you struggling to extract the data you need from your current system?

With over 120 report templates, our system helps schools access any information quickly and easily. Whatever information you need, whether it’s on debt, Free School meals, childcare payments, transactions, or anything else (we could go on), there’s a report for it. Plus all our reports can be exported to Excel with a single click.

Is debt management causing your team lots of additional work?

Our system links with your MIS and allows you to create mail merge reminder emails, texts and letters in just a few clicks. This automatically pulls in contact details and relevant data such as the child’s name, trip date and debt amount, saving administrators hours of work.

Are specialist systems worth it? After all, there are cheaper options out there…

As the old adage goes, “you get what you pay for”. Non-specialist systems are cheaper, but as many of the admin tasks must be performed manually, what you save on software costs, you lose on wasted staff time. Is it really worth it, or is it a false economy? Here are a few key areas which newly-switched schools often comment on:

Organise trips easily

Our integrated online forms are fully customisable. They can be used for consent, or additional questions, e.g. meal choices.

Parents complete forms in their SCOPAY account, so no paperwork gets lost.

Logging expenditure for trips is another admin burden we help take care of, as well as the facility to print receipts. You can also run a report to show trip outgoings vs collected income.

Manage wraparound care efficiently

Every aspect is managed within the Extended Day module, from place limits to price bands, recording and tracking Childcare Vouchers, running reports and even adding children who do not attend your school.

Run multiple sessions with different session codes for easy reconciliation.

Display clubs in SCOPAY for all or selected parents to book and pay for places.

Minimise dinner debt

Reduce time spent chasing parents to settle their account.

The system can be configured to only allow parents to book and pre-order meals when they are in credit.

Select the modules you need

Our easy-to-use system handles booking and payments. Parents order meals and book onto clubs and trips through SCOPAY. Plus the integrated communications tool makes debt chasing much easier.

Our parents’ evening booking system keeps this primary school event running smoothly.

What about your families?

Our free SCOPAY app allows parents to manage their child’s account, pre-order and pay for meals, book trips and clubs, order school equipment, and pay on the go.

One account for multiple children. Parents can manage siblings from within a single SCOPAY account, even if they attend different schools.