"This system has saved the Admin team so much time and it is an extremely easy to use system with tracking of payments and income at every stage."
High School in Shropshire
Trips and Events
Making light work of a busy events schedule
The trips and events module has universal applicability. It’ll help your admin team keep track of every trip payment as it comes in, giving you a superb audit trail (it also works brilliantly for music lessons). Every payment is posted against a pupil and against a trip or event – but the system is fully integrated so you only need to enter the data once. Powerful reporting tools mean that you can instantly answer any question that comes to you – whether it’s from a parent, a trip organiser, a pupil or an auditor.
Features
- Instant status on who has paid what for any trip and who still owes money.
- Allows set up of payment schedules for high value trips.
- Reporting against payment schedules as well as total trip value.
- Automatic generation of student payment cards.
- Pre-formatted reminder letters that can be run-off and sent in seconds.
- Option to record permission slips, European Health Insurance Card, passports etc.
- Import of key medical information from pupil database.
- Instant reconciliation of income and expenditure for any trip.
Advantages
- Time saving from automated procedures (e.g reminder letters).
- Better accuracy as data is only recorded once and never needs to be transcribed.
- Better control since you have instant access to all relevant data.
- Improved audit trail; everything is recorded.