iStock-475468925 (cropped)
News and VIEWS
Are schools having the right conversations with parents?

A survey conducted by the National School Public Relations Association (NSPRA) has taken a deeper look into the type, frequency and method of communications sent out by schools. Alongside the benefits which modern technology brings - it is sometimes difficult to cut through the noise and give parents valuable, timely messages in their preferred manner. 

Although social media seems to have rocketed in parents' personal lives; it still seems less credible and preferred when receiving school information. When asked, the top methods of receiving school messaging were:

  • Emails and newsletters
  • Website updates
  • Telephone communications and SMS

The ability to send mass emails (especially for large schools, MATs or academies) is key - as parents expressed their desire to receive communications in a timely manner.

The Last To Know?

The survey went on to discuss that 47% of parents want the information relayed to them as it is decided. In the digital age where information is updated in real time - the transfer of information is now faster and smoother than ever. Only electronic methods like SMS and email can deliver this speed of transfer as letters can often get lost, mixed up or forgotten. When discussing key information relating to their child's education it's no surprise parents want reliable communications, but what exactly do they want to hear?

School Will Be Closed....

Gone are the days when the parent only needed to know of weather warnings and inset days. The forward-thinking school now uses communications to gain buy in from parents. Parent expectations of school messaging are also changing. The survey showed parents increasingly want to hear about: 

  • Child performance updates
    •    Curricular changes and syllabus
    •   Homework and calendar updates

    Technology makes it faster and simpler for teachers to share information without taking up too much processing time. Using e-methods allows teachers and schools to personalise messaging and split pupil lists without taking hours upon end. 

    Streamlined Communications

    The Communications module by Schools Cash Office lets schools send email, SMS or letter messages. Easily integrating with MIS systems to share pupil data, sending messages is easier than ever.

    To find out more about how Tucasi can support your school’s communications strategy and help facilitate intelligent parent teacher relationships, call us on 02380 016 563

    'Spending cuts’ Survey results winners awarded HS100 Drone

    Many congratulations to Queen Anne First School in Windsor, the winner of the prize draw from our recent Schools Survey. Both the school and the children were overjoyed, and we would like to thank everyone for their participation. Managing Director Peter Redding went to personally hand deliver the prize to the lucky winners.

    The prize draw gave schools the opportunity to win a piece of cutting edge technology for their pupils. The school was gifted a Holy Stone HS100 FPV RC Drone with Camera Live Video and GPS Return Home Quadcopter with Adjustable Wide-Angle 720P HD WIFI Camera �" a fantastic piece of technology.

    With over 635 responses from schools across the country, the survey showed how adaptive schools are during financial difficulties. Click here to read The Impact of Spending Cuts on Schools.  

    Tucasi have been working with UK-based schools for over 14 successful years. We provide software which helps schools manage their income more effectively. Our product was founded on superior school knowledge, and we pride ourselves on understanding our landscape. 

    Once again, thank you to all participants and customers, and congratulations to the worthy winners.

    School-meals (cropped) (cropped)
    Education Secretary Promises £26m For Breakfast Clubs

    Education Secretary Promises £26m For Breakfast Clubs - Is Your School Prepared?

    Last month, Damien Hinds - the Education Secretary announced that in the next three years, £26 million will be put back into schools, giving students more access to attend breakfast clubs. Speaking on the importance of breakfast clubs, he commented “A healthy breakfast can help fuel children’s concentration, so they can get the most out of their school day.”

    Tucasi expect this initiative to increase the number of pupils attending breakfast clubs, and for school’s we understand the time and effort involved in co-ordinating breakfast clubs. With so many individual tasks to complete, such as chasing payment, taking registers, storing allergy information and club timetables - it’s no wonder that staff find the whole process lengthy and sometimes difficult. 

    Tucasi’s Extended Day module removes the existing issues that administration staff may face. Our software helps schools across the UK manage out of hours groups with ease. You can manage larger pupil numbers with less effort - it’s a win: win scenario.

    To find out how Extended Day can help your school, call us today on 02380 016563 or book your free demo.

    GDPR – What this means for SCO v2.4

    Is 25th May 2018 a highlighted date in your diary? It is in ours, not just because it’s the last Friday in May and for many the first day of the half term break, but because it’s the date that the General Data Protection Regulation (GDPR) comes in to force.

    The GDPR replaces the Data Protection Act 1998, and whilst most people have now heard of GDPR, not everyone is aware of what it will mean in practice. All companies who process data on EU citizens must comply with the new requirements, and there are hefty fines for those in breach so it’s important that it’s taken seriously. 


    Here we bring you a quick guide to the main changes and what it will mean for Schools Cash Office v2.4. 


    Right to erasure - “Right to be forgotten”:

    Individuals can now request that their data is completely removed from your systems, although there are permitted exceptions to this such as where data needs to be retained to satisfy legal requirements. For SCO this means that data required for financial audit can legitimately be retained for 7 years (covering 6 full financial years of records), so data that falls outside this, beyond the boundaries of what is required for audit or other legal or legitimate purposes will be subject to SCO’s data retention processes.

    We have also added a new feature to to allow online account holders to trigger the deletion of their own account.


    Subject Access Requests:
    Individuals have a right to obtain confirmation as to whether their data is being processed along with a right of access to their personal data by making a Subject Access Request (SAR). SARs need to be responded to within 1 month of the request being made.

    The Subject Access Request menu option within SCO v2.4 assists users in responding to these requests by collating data from across the separate SCO modules and presenting it back in csv format.

    Right to rectification:

    Individuals have a right to request that personal data is rectified without undue delay if the data is incomplete or inaccurate. Any data held needs to be amended quickly. 

    A right to Data Portability.

    Individuals have the right to receive a copy of any data that they have originally provided in a “commonly used and machine-readable format” in order to allow transfer over to a third party if required.

    SCO v2.4 allows all data forming part of the Subject Access Request response to be exported to .csv format through Excel.

    Other areas

    Schools must prove their compliance with the General Data Protection Regulation by employing suitable policies and procedures. This may also include updating privacy notices, appointing a Data Protection Officer and documenting a privacy impact assessment.

    Our own privacy notices have also been updated in line with GDPR.


    If you are a Tucasi customer and would like to discuss any GDPR implications on your Schools Cash Office system, please submit an online query and we will get in touch. 


    According to the 2018 Academies Benchmark report, “There are some big issues for the (academies) sector to address in 2018, and the continuing uncertainty over the national funding formula is increasing the risk of unsustainable deficits”.


    With funding concerns recently beneath the spotlight, we commissioned a survey to discover the impact of spending cuts in the UK. Over 635 school professionals responded and we are pleased to share the results.


    The new Lettings module – it’s nearly here!

    Boost your income with the new, improved Lettings module - it’s nearly here!


    We’re all very excited for the launch of the new and improved lettings module. The updated module empowers schools to easily book, schedule and let-out buildings and rooms.

    With recent budget cuts and tighter balance sheets, this is the perfect time to start generating additional income. In our recent survey of school professionals, over 73% are already letting out school facilities to generate that much-needed additional income.

    Four lucky schools have already been pilot testing the improved interface, and the sales are already coming in! We’re overjoyed with the feedback received so far, with customers saying, “the setup and configuration was simple - we were up and running very quickly”.

    The new module will integrate easily with your existing Schools Cash Office Online system, and users commented on the “simplicity of processing card payments through the existing online payments module”.

    The Lettings module enables your school to enjoy:

    • Arranging provisional bookings - NEW
    • View balances and receipts online - NEW
    • Receive deposit & invoice payments by card if you are using the Online Payments module within SCO - NEW
    • Faster and simpler management of diary bookings
    • Automated invoicing, saving time and resource
    • Audit trails and records, so no more double-booking or forgotten invoices

    Book your FREE demonstration today

    If you think your school could benefit from the new Lettings module, get in touch with our sales team today 02380 016563 or to submit a contact form to book a free demonstration.