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News and VIEWS
Reports re sized
Multi Academy Trusts – the growing need for centralised administration software

According to a report issued by the House of Commons Education Committee, a total of 15,767 state-funded schools will convert to academy status and become part of a Multi Academy Trust (MAT) over the next couple of years. But what impact will a MAT’s continued expansion have on their administrative processes?

MATs have a unique set of requirements when it comes to reporting as collaborating across multiple sites and geographical locations can be difficult. So as a MAT continues to grow, so will their administrative challenges. This makes the need for services and, importantly, software tailored specifically for MATs more important than ever before in order to give flexibility and consistency to reporting. 

How Tucasi can help

We have been working with MATs to help them communicate and work collectively with their academies by including centralised reporting within our software. This removes geographical barriers, streamlines administration, in turn reducing costs and improving collaboration across the trust. 

To find out how we helped a MAT in the south implement a cloud-based solution to support their increasingly busy administrative team, click here
primary school dinners
Dinner Money management – pointers for schools

The sheer disruption experienced at a Manchester-based primary school last week is a prime example of what could happen if dinner money isn’t managed by a safe, secure provider.

On the 6th July 2017, a school administrator was jailed for 10 months after stealing a total of £46,011 from children’s £11-a-week dinner money, over the course of 4 years.

Following on from the charges, the school has put in place further policies and procedures to reduce the risk of similar events reoccurring. In fact, many schools in the UK are turning to online dinner money systems to guarantee the safety and security of their finances.

Why your school needs a dinner money system in place:

·   Retains control over finances and can oversee incoming and outgoing payments

·   Improved audit trail; everything is recorded

·   Saves time for school administrators

·   Parents can easily manage their child’s meal history online

Should parents fail to keep up with payments; the system will automatically generate personalised reminder letters for them.

To find out more about our Dinner Money services, click here. Alternatively, to arrange a free demo or to speak to a member of our team, call 0844 800 4016 or email

parents eve
Getting the most out of Parents’ Evening – our top tips

Parents’ evenings can be an extremely beneficial experience for parents, pupils and teachers, but they can also be ineffective and frustrating when certain aspects of the process don’t run smoothly.

With this in mind, we’ve outlined some top tips below to help your school run a successful parents’ evening:

Review the process

Most schools have a structure in place of how they want their sessions to run, but when was the last time you reviewed it?

Long queuing times, delayed appointments and no-shows  - we’ve all been there! It’s important for schools to review their processes each year to avoid such events occurring.

Managing the crowd

Despite efforts to manage time and appointments effectively, parents’ evenings can be extremely busy at times. Even if you have appointments booked, slots get delayed and parents end up waiting around with their child. To avoid complaints and disappointment, schools need to ensure that they’re seeing things from a parent’s point of view, which means making the process as efficient and stress-free as possible.

Use your school software

On that note, one of the most effective tools is to use software specifically tailored to parents’ evenings. It’s a great way for parents to check their appointments, revise their timetable and make any amends if needs be, without relying on their children! 

If your school could benefit from reviewing your current parents’ evening process, see how our Parents’ Evening module could help here. Alternatively, you can call us on 0844 800 4016 or email to find out more.

3 reasons your school needs online payments for parents
Online payment systems help thousands of schools throughout the UK manage and collect money from parents for school meals, trips, activities and uniforms. Despite the benefits of implementing an online payment system, there are still a number of schools that are reluctant to go cashless. 
If your school only accepts cash or cheque, read our top 3 reasons for moving to an online payment system.  

1. Reduces school workload
Online payment systems significantly reduce administrative workload, helping take away the hassle of sorting out money in person.  Trips, uniforms, revision resources, clubs and school lunches can all be paid for online!

2. Makes it easier for parents to pay
Online payment systems provide parents with more options. Gone are the days of having to scramble around for loose change. Parents can now pay by debit and credit cards, manage all their payments online and even set up recurring payments. The platform can also be accessed 24 hours a day, 7 days a week!

3. Less cash in school
By managing finances online, schools no longer have to hold cash on school premises. It also puts parent’s minds at ease as children no longer need to carry cash around with them. Parents can pay for everything in advance online.
To read how the Tucasi Online Payments module helped Epsom Primary School, click here.

To see how our Online Payments module could help your school, book your FREE demonstration today, call 0844 800 4016 or email  

Exciting Development Changes

Exciting Development Changes and Your Chance to be Involved in the Development Roadmap.

There have been some big changes recently to the way our Development Team are working, allowing us to focus on providing schools with a regular monthly upgrade with each one delivering new features as well as tweaks to existing features based on your feedback.

In January we were pleased to welcome Owen Jones to Tucasi as our new Technical Director and in April Sara Marsh became our full time Product Owner.  Owen brings a wealth of experience from one of our sister companies where he was Technical Director.  Many of you will have met Sara previously through training, demonstrations or whilst at conferences.  Owen, Sara and the Development Team are looking forward to taking the opportunity to meet more of you in the future and will be asking for your input to help us shape our development roadmap.  Your comments, ideas and suggestions are always welcome and allow us to build products that more closely match your needs - with this in mind we’ll be getting out and about to talk to more of you about your needs and ideas.

We’ll be making more of social media, the newsletter and direct emails to keep you up to date with what we’re planning, but for those of you who would like to get more involved there will be opportunities for you to do so through development planning workshops, early adopter projects or even opportunities to come and meet us at Tucasi HQ ….and lots more.    

Want to be involved?  Just let us know either through your Account Manager, you can contact Sara directly via email: or look out for more information in the next newsletter.

a meeting
National Account Manager at Tucasi
Earlier in the year we were delighted to announce that Janine Lawrence, who has been with the company for over 9 years, has taken on the new role as National Account Manager at Tucasi.  As part of her new role she will be working closely with Multi Academy Trusts across the country.

If your school is part of a Multi Academy Trust and you would like to have a chat about providing information to your fellow trust schools on our system, please feel free to get in contact with her.

Janine will also be arranging meetings for Business Managers and Bursar groups, so please also get in touch if you would like Tucasi to come along and show your colleagues our time saving suite of products. 

Contact Janine Lawrence on 0844 0800 4016 opt 1 to discuss more.